Frequently Asked Questions

Annual Meeting activities will be held at the Minneapolis Convention Center (1301 2nd Ave. S.) and the Hilton Minneapolis (1001 S. Marquette Ave.).

Approximately 13,000 people attended the Annual Meeting in 2023.

The Annual Meeting will be held in person. We are planning a format that will deliver four days of onsite experiences designed for attendees to engage, collaborate and grow. Presenters are required to be onsite in Minneapolis.

If you can’t physically join us in Minneapolis, we hope you participate in our Digital Meeting, with live access to 14 key sessions and on-demand recordings of all scientific sessions.

APHA is not requiring vaccination verification or masking to attend the 2024 Annual Meeting. However, we ask participants to take the necessary precautions for attending an event, including staying up to date with recommended adult vaccinations, wearing a mask, minimizing face touching and frequently washing hands.

You can print your own certificate of attendance after the meeting, from a link on the annual meeting web page.

You will need to enter your registration ID number from your confirmation letter and your last name in order to generate the certificate.

We offer limited opportunities to volunteer at the Annual Meeting. For more information, contact annualmeeting@apha.org.

Yes, you can register for and earn up to 20.5 credit hours for attending sessions at the Annual Meeting. Your first discipline is $50 and additional disciplines are $10 each. Credits can be earned in the following CE types: Certified in Public Health, Health Education CHES, Nursing, Veterinary, CME (for DO or MD); OP for other health professionals. Visit Continuing Education at the Annual Meeting for more information.

APHA is hosting a digital version of APHA 2024 that includes recordings of the oral scientific sessions. Learn more about the Digital Meeting.

 

APHA Staff are here to help. See a list of contacts.

For registration changes, cancellations or updates, contact apharegistration@spargoinc.com.

APHA member groups have a limited number of scholarships available. Learn more.

Registration opened on June 4. You can register online and pay by credit card and check. 

(Yes, you can register online even if you are paying by check. Your registration will be considered complete once the check is received.)

Follow the online registration process. Once you get to the payment options, select “pay by check.” Your registration will NOT be considered complete until the check payment is received, processed and posted to your registration record as paid.

Yes, as a presenter you must be an APHA member and register for the Annual Meeting. You can do both at the same time through the online registration process.

You may register for the full meeting or for the day of your presentation.

Yes, APHA members receive reduced rates for all APHA events. See Annual Meeting registration rates, and learn more about member benefits.

Yes, registration is complimentary for qualified media. Learn more. 

An email confirmation is sent immediately following the completion of online registration. If you have not received a confirmation, first check your spam or junk mail folder for an email from apharegistration@spargoinc.com.

If you still cannot find your confirmation, contact annualmeeting@apha.org.

Log in to your registration record online to make changes. Please allow up to four business days for a new confirmation to be sent. 

You can also email apharegistration@spargoinc.com.

Contact apharegistration@spargoinc.com with your request. Please allow up to four business days for a new confirmation to be sent.

Cancellation requests must be submitted in writing on or before Thursday, Sept. 25, 2024, to receive a partial refund. Email cancellation requests to apharegistration@spargoinc.com.

• A $100 administrative fee will be deducted from all cancellation refunds ($55 for students, discounted members and guest) plus an additional $75 fee for each Learning Institute.
• If canceling because your visa application was denied, provide documentation to APHA by Sept. 25, 2024, and you will receive a full refund. 
• Approved refunds will be processed after the meeting.
• Additional Exhibitor Booth Personnel registrations cannot be canceled and are non-refundable.
• Cancellation requests received after Sept. 25, 2024, will not be honored.
• Refunds will not be given for no-shows/non-participants.

To transfer your registration to another individual, email apharegistration@spargoinc.com.

Letters of invitation can be generated through the registration system using your registration ID.

Note: In the event that a visa application is denied, please provide documentation to APHA at annualmeeting@apha.org confirming the denial. APHA will refund the registration fees in full upon receipt of documentation. After the Sept. 25, 2024 cancellation deadline, no refunds will be issued.

No meals are included in the Annual Meeting registration. You may purchase tickets for several ticketed lunch events at an additional cost.

No, you must be registered for the Annual Meeting to attend any in-person events.

No, Annual Meeting registration includes access to the Expo, but you cannot purchase Expo-only registration.

No, registration for APHA 2024 includes the in-person meeting in Minneapolis and access to everything happening during the digital version of the meeting.

If you register and complete payment by Sept. 18, 2024, you will receive your badge in the mail.

If you register after Sept. 18, 2024, you can pick up your badge onsite at the meeting.

Supervised children 16 and younger can attend for free and are welcome in all areas of the Annual Meeting during open times. However, if children begin to make noise during scientific sessions, it’s critical that parents remove them from the room immediately so as not to disturb the session. Children are not permitted in the Expo Hall during set-up and tear-down. Children must follow the health and safety policies to remain at the meeting.

Presenters are allowed to have one spouse or parent attend their session for $30. This can be added during the registration process. If you would like your spouse to accompany you to multiple sessions and events they must be registered for the Annual Meeting.

APHA does not offer a full guest registration. Presenters are allowed to have one spouse or parent attend their specific session for $30. This can be added during the registration process. If you would like your guest to accompany you to multiple sessions, events or the exhibit hall, they must register for the full meeting or one-day registration (available after Sept. 16).

All Annual Meeting sessions are first come, first served. We suggest arriving to sessions 15 minutes early to get a seat.

One-day registrations are available after Sept. 16 in the online registration system.

Attendees must make their reservation through Spargo, APHA’s official housing services partner. Your support helps APHA avoid financial penalties and keeps registration fees in line for future meetings.

Yes, contact APHA Housing Services directly at 866-871-5085. If you are paying by check, you will need to make the check payable to the hotel where your reservation is held.

Unfortunately, government rates are not available at any of the APHA hotels. However, there are usually a few hotels in the block with rates at or near the government rate. Be aware that the lower cost hotels are always the first to be filled up. For assistance, contact APHA Housing Services directly at 866-871-5085.

APHA provides complimentary shuttle service between meeting hotels and the convention center, only for hotels that are more than one mile from the center.The schedule will be available in July.

For international attendees who require a visa to attend, a letter of invitation is often required.

Once you register, you can automatically generate an official letter of invitation through the registration system.

Yes, you can search your name or title in the online program.

You can change the presenting author in your Speakers’ Corner.

You can edit your author list in your Speakers’ Corner.

1. General abstract notification emails will be sent on June 4, 2024. If you did not receive an email and it is not in your spam, send an email to annualmeetingprogram@apha.org.
2. Late breaker notification emails will be sent by Aug. 28.
3. Waitlisted abstract notification emails will be sent by Aug. 23. If you have not heard about your abstract, please contact the program planner for more details.

Contact the program planner (PDF) of the Section for details.

No, all presenters (poster, oral and roundtable) must present in person in Minneapolis this year. There are no virtual options for presenters.

You cannot change your abstract content once the submission deadline has passed. However, minor corrections (i.e. spelling errors, etc.) can be made by APHA staff. Email us to make a correction.

You will have 15 minutes for your presentation. Oral presentations are scheduled in 90-minute sessions. Each presenter will have 15 minutes to present. The session will consist of 4-5 presentations followed by a Q&A session at the end.

Contact the program planner (PDF) of the section to see if there is space available in another session. If there is no space, you will need to either withdraw your abstract or ask the program chair to waitlist your abstract.

There may not be space available in a different session format at this time. Contact the program planner (PDF) of the Section to see if there is any space available in a different format.

You do not have to submit a digital version of the poster before the meeting. Onsite printing services will be available. We will post additional details about this service on our web site soon. See poster guidelines.

Only one presenter per abstract is allowed to present. Your co-author(s) who attend your session must be registered for the meeting.

• Oral presenters: Your co-author(s) can join you for the Q&A portion of the session and help answer questions.
• Roundtable presenters:. Your co-author(s) can join you at your table and help answer questions. Attendees should be given priority for available seats at the table.
• Poster presenters: Your co-author(s) can join you during your poster session and help answer questions. Attendees should be given priority for available space at the poster board.

Upload your PPT file in your Speakers’ Corner. We will send presenters instructions on how to upload their PowerPoint presentations early October.
The deadline to upload your presentation is Oct. 21.

Presenters must be a member of APHA and register for the meeting. There is no discounted registration rate for presenters.

Registration Steps:

1. Go to our registration page. 
2. Click the Register Now button.
3. Follow the first step to become a member or renew your membership. 
4. Once membership is complete, continue to registration.
5. On the first step, indicate that you are a presenter and includer your abstract ID number. 
6. Complete registration.