APHA Annual Meeting Participation Policies

By registering for the APHA 2021 Annual Meeting, you acknowledge that you have read the policies and disclaimers described below and that you will comply with these APHA’s meeting participation policies.

You agree to expressly release APHA and its Executive Board and Governing Council members, directors, officers, employees, and agents (collectively and individually the “APHA Parties”) from any and all liability in connection with APHA’s Annual Meeting. APHA shall not be responsible for any defamatory, offensive, or illegal conduct of participants. I voluntarily and freely assume all risks and dangers that may occur pursuant to my attendance at the Annual Meeting, including the risk of injury, death, or property damage, even if caused by the negligence of the APHA Parties.

The opinions, statements, presentations, data, images, videos, documents and other information expressed or otherwise shared by presenters or other participants at the Annual Meeting are for informational purposes only. The views and opinions expressed by presenters and other participants are not those of APHA, unless expressly indicated otherwise.

APHA reserves the right to take any action deemed necessary and appropriate in response to violation of the polices below, including immediate exclusion from the Annual Meeting without warning or refund. APHA reserves the right to prohibit attendance at any further event, virtual or in-person of any person who violates APHA’s policies.

Media and Recording Policy Waiver
APHA staff or news media may photograph or record an event or session. By participating, you consent to being recorded during and in connection with the Annual Meeting and consent to the use or publication of such recordings, or your likeness therein, in connection with any promotional, educational or professional purposes.

All scientific sessions will be recorded and posted to APHA’s Virtual Meeting Platform for on-demand viewing after the meeting. Presenters must agree to being recorded in their Speakers’ Corner.

Only APHA’s authorized vendors and credentialed working journalists who are registered with APHA’s Press Office are permitted to video and/or audio-record scientific sessions.

Attendees, including journalists and other members of the media, may not share or republish slides, unpublished data, or presentation materials without explicit written permission from the presenter.

Anti-Harassment and Discrimination Policy
APHA has zero tolerance for any form of discrimination or harassment against anyone regardless of gender, gender identity, sexual orientation, disability, physical appearance, body size, race, age, religion, national origin or immigration status. Attendees must respect common-sense rules for public behavior and personal interaction. Be considerate and respectful of differing perspectives.

If you are being harassed or notice an act of harassment, contact a conference staff member immediately or email: annualmeeting@apha.org.

Wellness Center Disclaimer
As is the case with any physical activity, the risk of injury, even serious or disabling, is always present and cannot be eliminated. By participating, you recognize that there may be risks involved and that it is your responsibility to modify any movements to fit your limitations and level of conditioning. When participating in Wellness Center activities, discontinue an activity if you experience any pain or discomfort.

Flyers and Handouts
Flyers and handouts may not be posted on any hotel or convention center walls as APHA will be fined and will be responsible for clean-up costs. For crowd control, safety and consideration of all attendees, no flyers or handouts can be distributed directly outside of meeting rooms or exhibit halls.

Virtual Code of Conduct
By registering for APHA’s Annual Meeting & Expo, you agree not to:

  • Copy, transmit, forward, lend, sell, or modify any session recordings.
  • Use social media to defame, harass, stalk or attack attendees, participants, APHA Parties or vendors.
  • Post or disclose any other participant’s personal information
  • Post or otherwise use APHA’s online platforms for self-promotion, advertising or any other commercial messages without prior written permission of APHA.
  • Send spam or any other form of junk e-mail to any other participant.
  • Copy or take screen shots of Q&A or any chat room activity.
  • Livestream sessions or events on any media platforms such as Zoom, Facebook, Instagram or YouTube.
  • Take screen shots or record for blogging or distribution.
  • Use APHA’s online platforms for offensive, incendiary or defamatory material of any kind.
  • Post or disclose anyone’s personal information without permission.

Weapons-Free Policy
Morbidity and mortality related to firearms and other dangerous weapons continues to be a significant public health problem. The Convention Center is firearms-free with exceptions for uniformed officers. APHA policy prohibits concealed firearms, open carry guns and possession of weapons of any kind at the convention center and headquarters hotel where our Annual Meeting takes place in compliance with all federal, state and local laws and in accordance with sound public health practice and long-standing APHA policy statements on injury and violence prevention.

Healthy Meetings Policy
APHA has signed the Healthy Meeting Pledge, recognizing that creating a culture of health and wellness in meetings and conferences is an important way to help people eat well and be physically active, foster healthier work environments and cultivate social norms around healthier choices and behaviors. It is our goal to provide our attendees with healthy food choices, to offer a smoke-free meeting environment, to encourage physical activity and to make our meeting more sustainable by reducing waste and promoting recycling whenever possible

Smoke-Free Meetings Policy
APHA is a long-time champion of reducing tobacco use and promoting smoke-free environments. Our dedication to that cause includes hosting a smoke-free Annual Meeting and Expo (this includes tobacco-, e-cigarettes - and marijuana-free).

In 2004, recognizing the continued harmful effects of tobacco use and wanting to reward those venues that had passed comprehensive smoke-free laws, APHA's Governing Council passed a policy that made a commitment to hold all future Annual Meetings in smoke-free cities. More recently we have expanded our tobacco-free policy to include electronic cigarettes.

In cases where APHA has contracted with cities with smoke-free laws that have obvious gaps, we have worked with our affiliated state and regional public health associations and other partners to support local efforts to adopt more comprehensive policies on tobacco use.

Violation of Policies
Any participant who is found to have violated any of these policies may be removed or excluded from the Annual Meeting. APHA reserves the right (1) to issue verbal or written warnings; (2) to revoke a participant’s access to APHA’s Annual Meeting without a refund; (3) to report illegal activity to local authorities, and (4) seek injunctive relief and/or monetary damages.

You agree to indemnify, defend, and hold the APHA parties harmless from any and all loss, liability, claim, or demand, including actual attorney's fees and costs, made by or arising out of your violation of any of these policies, your use of APHA’s online platforms and/or your violation of any rights of another.

COVID Policy: Liability Waiver and Assumption of Risk
Attendee understands that participation in APHA’s 2021 Annual Meeting is entirely voluntary and requires attendees to abide by any applicable rules of conduct or local or state laws that may be announced at any time during the Annual Meeting. Specifically relating to the global COVID-19 pandemic, attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the Annual Meeting and understands that such exposure or infection may result in personal injury, illness, disability, and/or death to attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the Annual Meeting may result from the actions, omissions, or negligence of others who may attend the meeting or their families, colleagues, or others with whom they may have contact. Accordingly, attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of APHA and its Executive Board and Governing Council members, directors, officers, employees, or agents from any and all liability in connection with APHA’s Annual Meeting.

In addition to all other rules and regulations relating to the attendee’s attendance, attendee agrees to comply with all COVID-related procedures that may be implemented by APHA, the city of Denver and The Colorado Convention Center, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, in order to protect as much as possible, the health and safety of all meeting attendees.

By completion and submission of the meeting registration form, I certify that I have read and fully understand this Liability Waiver and Assumption of Risk agreement and understand that it affects my legal rights. I agree and acknowledge that this waiver and release (1) shall be binding on me, my heirs, family, estate, representatives, and assigns and (2) is intended to be as broad as permitted under applicable law, and each waiver or provision herein is severable and shall apply notwithstanding the invalidation of any other provision herein.

Infection Control — APHA 2021

Message from APHA Executive Director Georges Benjamin, MD

We continue to believe the in-person Annual Meeting provides for the best opportunity to engage others and learn; however, protecting the health and safety of our attendees is paramount. Based on the latest CDC recommendations and in line with guidelines from local authorities in Denver:

All in-person Annual Meeting attendees and contractors must now be fully vaccinated to participate. Full vaccination is defined as two shots of the Pfizer or Moderna COVID vaccine and one shot of the Johnson & Johnson product (or a comparably approved vaccine if you are an international attendee). Facial mask wearing is required for all indoor activities at the Annual Meeting.

We are committed to doing everything in our power to provide the safest in-person environment and experience. We will provide appropriate physical distancing in meeting rooms and hand sanitizer throughout the meeting venue.

We also recommend getting your annual flu vaccine before attending. Full efficacy of COVID vaccines can take up to six weeks; 14 days for full protection from the influenza vaccine. Please plan accordingly. For those traveling from overseas, please be aware of restrictions placed on your country of origin, as travelers from some countries are required to quarantine for two weeks.

For those of you who are not comfortable traveling or are not able to travel or who are not fully vaccinated, the 2021 Annual Meeting virtual experience is an excellent opportunity to learn and network from home. Over 600 sessions will be held online, along with networking opportunities and the ability to watch recordings of Denver sessions on-demand. No matter how you participate, you will have access to high quality research and learning opportunities.

We will continue to follow the science and monitor federal, state and local guidelines and adjust our policies as needed to ensure a safe and comfortable meeting for all attendees.