Accessible Exhibit Booths

APHA's policy is to make all meetings accessible to the widest range of people. Below are some tips to make your virtual and in-person booth accessible to all attendees. For information about accessibility services provided for registrants, visit our Accessibility page.

Physical Booth Setup

  • Set up displays to allow those using wheelchairs to easily enter the booth and view materials. This can be done by lowering displays or counters and insuring there is ample entrance space.
  • Provide order forms or promotional materials in alternate formats such as large print or on QR codes for persons who are visually impaired.
  • Make sure carpet is smoothly laid out and that any cords are securely taped down so as not to hinder wheelchair users from accessing your booth. Please contact Freeman if you notice a potential hazard.
  • Videos should be should be closed captioned. There are a number of ways to caption videos on your own for free. Or you can hire a captioning service.
  • Approach persons with disabilities with a positive, relaxed attitude in the same way you would approach any other prospective customer.
  • If attendee is deaf and with an interpreter, always address the attendee directly, not the interpreter.
  • Plan in advance how you will welcome people with disabilities into your booth.
  • If altering your display is not an option, make up in service what you lack in "architecture."

Virtual Booth