Familiarize yourself with the Zoom platform.
You do not need to have a Zoom account to joint a Zoom meeting. However, we recommend you download and install the Zoom desktop application prior to your session.
If you're new to the Zoom platform, check out their tutorials and trainings.
You should re-name yourself in Zoom by putting "Speaker" in front of your name (e.g. Speaker: Jane Smith). This way the techs and attendees can easily identify you.
To change your name, click the "Participants" button at the top of the Zoom window.
- Next, hover your mouse over your name in the "Participants" list on the right side of the Zoom window. Click "Rename".
- Enter the name you'd like to appear in the Zoom meeting and click "OK".
Have the right equipment
- Check your camera to ensure your image is clear.
- Test your microphone. You may use an external USB mic or a headset with a built-in mic if you believe the sound is clearer.
- If using headphones or earbuds avoid wearing large earrings or any necklaces.
- Check your internet speed. Use a reliable high speed connection. If possible, you should be hardwired into your router rather than relying on Wi-Fi.
Looking your best for virtual events
Before your session
- Prepare your desktop for screen sharing: Have your PowerPoint presentation open, and close all other applications.
- Practice screen sharing: You will be asked to share your screen during the session so the audience can see your PowerPoint. Review Zoom's instructions for screen sharing.
- Make sure you are in a well-lit area. Have light in front of you on your face and avoid having a strong light behind you.
- Put your camera at face level, relatively close to you.
- Light yourself well and from above.
- Avoid backlighting - a window or lamp behind you will cause you to look silhouetted.
- Avoid a mix of daylight and interior light bulbs.
- Be mindful of what appears behind you in the background.
During your session
- Look directly at your camera so the attendees feel like they are included in the conversation.
- Wear clothing that is neutral in color. Avoid plaids and stripes.
- Presume that you are on camera at all times as attendees may watch your reaction to other presenters.