Presenter Frequently Asked Questions

Below is a list of Frequently Asked Questions to provide further information about the Annual Meeting and Exposition.

General Information
Abstract Information and Status
Presenter/Author Information
Contact Information
Registration and Housing Information
Handouts, PowerPoint Presentations and Posters

General Information

Q: Does APHA solicit abstracts for Late Breaker sessions?
A: There are some APHA sections that do offer late breakers following the regular abstract submissions. Please check the APHA website periodically for Late Breakers between May and June for more information.

Q: Does APHA have scholarships or financial support for presenters and/or attendees?
A: No. APHA is unable to provide financial support.

Q: How do I request a Letter of Invitation for a visa?
A: If you have already registered for the Annual Meeting you may request a letter of invitation online. If you need a letter of invitation before registering for the meeting send us an email.

Q: When will name badges be mailed?
A: Badges will be mailed in late September (US and Canada Only).

Q: Are meals included in the cost of registration?
A: No meals are included in the Annual Meeting registration. You may, however, purchase tickets for several ticketed food events at an additional cost.

Q: How many attendees do you expect at the APHA Annual Meeting in New Orleans?
A: We are anticipating over 12,500 attendees

Q: When and where is the 2015 APHA Annual Meeting?
A: The 2015 Annual Meeting will be held November 7-11 in Chicago. More information about past and future Annual Meetings.

Return to Top

Abstract Information and Status

Q: When and how will I be notified of acceptance?
A: All individuals who submitted an abstract to present at the 2014 Annual Meeting will recieve an email in June with notification of the status of their abstract.

Q: Where can I find a copy of the emails sent to presenters including my acceptance letter?
A: Copies of letters/email correspondence can be found in the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

Q: How do I retrieve my abstract ID and password?
A: Retrieve your password.

Q: How can I view my session and abstract?
A: Sessions can be viewed in the Online Program. Authors may search by last name, abstract number or session number.

Q: How do I make corrections to my abstract?
A: You cannot change your abstract content once the submission deadline has passed. However, minor corrections (i.e. spelling errors, etc.) can be made by APHA staff. You may contact Natalie Sorkin to request a correction.

Q: How do I withdraw my abstract and what is the deadline?
A:  The deadline to withdraw an abstract is August 23. To withdraw an abstract log on to the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

Return to Top

Presenter/Author Information

Q: How do I change, delete or add authors and/or the presenter?
A: Presenters can make changes through the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

Q: Can someone substitute as my presenter?
A: Yes. Changes to the presenting author must be made in the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

Be sure to let the moderator know about the change if the change was made less than a month before the meeting. The substitute presenter must also be registered for the meeting and be a member of APHA.

Contact Information

Q: How do I contact the program planner for my session?
A: You may contact a program planner (PDF) directly.

Q: Whom can I contact for Technical Assistance for the Online Abstract System?
A:  Email or call Andrey Gurvich, 401-334-0220 extension 216.

Return to Top

Registration and Housing Information

Q: Where can I find registration and housing information?
A: Registration and housing information will be available in June 2014

Q: Do I have to register and become a member in order to present at APHA?
A: Yes. All presenters must be individual members of APHA and registered by the advance registration deadline. 

Q: Can I register for one day only?
A: Yes. Session organizers, moderators, and presenters may register for the day of their presentation. From the online member registration page, select the box that indicates you are a presenter. You will need to provide your abstract ID number. One-day registration will show up as a registration options if the box is checked and the ID included.

Return to Top

Handouts, PowerPoint Presentations and Posters

Q: Does APHA offer a printing service for poster presentations?
A: Yes. Information on APHA's poster printing services will be available in the Poster Session Guidelines.  

Q: How do I upload my PowerPoint presentation and what is the deadline?
A: PowerPoint presentations must be uploaded by October 30. You can upload your presentation in the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

View the detailed instructions for uploading your PowerPoint presentation if you have questions.

Q: How do I upload a handout and where do attendees find the handout?
A: Your handout will become a permanent part of the Online Program on the same page as your presentation. You can upload a handout to the  Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

Return to Top